sharepoint as collaboration tool

How Do Businesses Use SharePoint as Collaboration Tool

Collaboration is crucial for every business as it ensures effective implementation of businesses processes and their continuity. It also enhances the productivity of employees, retention and encourages innovation. SharePoint as collaboration tool is a broadly used platform that possesses rich collaboration capabilities along with content and project management.

There are different forms of enterprise collaboration, it can be a document or project management system, intranet, and some other solutions. SharePoint can be beneficial in this regard as it helps overcome collaboration challenges both in the cloud and on-premises.

Many organizations are already using SharePoint for content or project management. So, they won’t have to adapt to new software while establishing collaboration. It adds to user adoption and is also a cheaper option.

SharePoint As a Collaboration Tool:

SharePoint is a convenient tool for establishing collaboration on a small as well as at a large scale.

  • Team-Based Collaboration:

When it comes to team-based collaboration, SharePoint offers a virtual workspace with team-only access.

With this tool, any team member can create a project, decide the degree of access each participant will have and also who can participate in it.

  • Organization-Based Collaboration:

SharePoint supports cross-departmental collaboration. The basic component of this company-based collaboration is the intranet that connects all organization units and stores all the corporate news, documents, policies, etc.

Employees of different departments within an enterprise can communicate via the intranet’s instant messages tools.

Benefits of SharePoint as Collaboration Tool:

There are a number of reasons that make SharePoint a perfect tool for business collaboration.

No Coding Feature:

With this tool, you can create collaboration solutions without coding. Users will just assemble and connect the required functionality building blocks in SharePoint, such as web parts and custom web pages.


SharePoint enables businesses to use only the required tools without overloading them with unnecessary software. Thus, it offers a solution that fulfills all collaboration needs of a business of any size or domain.

Increased Productivity:

You can collaborate with this tool at any time and anywhere. Employees can collaborate at any location, for instance, while traveling or working from home. It decreases the time spent waiting for decisions and information and helps employees to be more productive.

Large-Scale Collaboration:

SharePoint online only not empowers inside collaboration but also outside collaboration. It facilitates communication by connecting employees with vendors and partners.

Integrated Environment:

SharePoint as collaboration tool is compatible with other Microsoft products as well. It is one of the significant reasons for its popularity. The tools conveniently integrate with third-party software facilitating enterprise collaboration.

Permissions Management:

With this tool, you can control user permissions according to their roles. It allows well-organized collaboration as SharePoint regulates who can edit, delete, or even view the document along with other actions like approvals.

Enhanced Project Management:

It streamlines and smoothens project-based collaboration. Offering one centralized storage location for all the project-related documents, SharePoint enables real-time commenting and collaboration and keeps a version history for all documents. This tool offers complete visibility into enterprise projects and makes sure that everything is on track.

Shared Tools:

SharePoint is the most effective collaboration tool, particularly when it is coupled with Office 365. It adds apps simplifying and enhancing the collaborative ability of the enterprise team. The tools include a calendar to help the team plan their workload, Yammer to chat with members, and OneNote to document progress.

Tasks Assigning for The Team:

There’s always a goal in mind for creating a collaborative team. The goal can be figuring out a new effective way to work, creating a new product, developing a new app, etc. For accomplishing this goal, team members need to perform specific tasks. With SharePoint, the team leader has access to the tools essential for setting up individual tasks and then assigning those tasks to team members.

On the other hand, team members can easily see what tasks they need to perform, as well as tasks that other team members are working on. For effective collaboration, the team members must know how their assigned tasks relate to the tasks of other team members.


Team collaboration within an organization is not a new concept. It has been a crucial component of corporate culture since the invention of business. However, the way teams collaborate with each other in this modern enterprise work environment, especially after the pandemic, has significantly changed. Today, there’s a dynamic workforce operating in a mobile environment. So, enterprises are deploying better tools to facilitate collaboration over distance.

Office 365 and cloud computing services support Microsoft SharePoint. It is one of the most valuable and powerful tools for teams’ collaboration. It keeps your employees productive, attentive, and ahead of competitors by giving your organization the edge it needs.

If you want to use SharePoint as a collaboration tool, you can consult Xavor corporation. Xavor has helped more than 200 enterprise customers with SharePoint Update and Migration in a cost-effective way. We help enterprises make the most of their Microsoft SharePoint investment.

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